VSA is a well-respected local social care charity, helping support the people of Aberdeen for over 150 years.
Our mission is to provide the best of care to enable the best of lives; supporting individuals and communities to fulfil their potential.
VSA provides vital support and services to people of all ages. At VSA we support a person’s physical, mental, emotional and social wellbeing through a range of residential and outreach support services.
We currently have an exciting opportunity available to join our Finance Department on a fixed term basis as an Accounts Assistant (Sales Ledger) based at our Castle Street HQ. This will be a full-time position and in return, you will receive a competitive salary and benefits.
This will be a busy and fast-paced role where the ability to work to deadlines and tight timescales as well as attention to detail will be essential. You must possess the ability to think logically and will be an effective problem-solver who can respond calmly under pressure. You should be a sound communicator and be willing to contribute positively to our fantastic Finance Team.
Hours: 35 hours per week
Duration: 4 months - Fixed Term
Work Pattern: Monday-Friday
Hourly Rate: £14.65 per hour
Location: Castle Street, Aberdeen
We offer all our staff fantastic benefits including:
- Competitive Salary
- Generous Paid Holidays
- NEST Pension Scheme
- Refer a friend scheme
- Ongoing Training and Development
Purpose of Job:
To make an effective contribution to the efficient operation of the Finance Department by carrying out allocated tasks in accordance with established financial and administrative procedures, especially in relation to those concerning sales income.
Main Duties/Responsibilities:
- Maintaining client ledger in respect of specified units/projects, inputting and amending personal details of new, existing and departing residents and tenants, in a timely fashion, chasing up information where appropriate to ensure that documentation in relation to sales income is processed in an accurate and relevant manner.
- Processing sales invoices, direct debits relating to income from Board/ Service charges (including personal care) for specified services and residential units according to agreed schedules and timeframes, taking care to ensure that billing details reflect each client’s current personal circumstances.
- Initiating communication with a variety of external parties (e.g. solicitors, relatives, public authorities) concerning the payment of Board/Service charges to ensure that payments are made promptly, clarifying issues where necessary with relevant parties.
- Participating in the credit control process, flagging up problems about non-payment according to agreed reporting procedures.
- Counting and sorting out personal allowances for residents, ensuring that figures reconcile with Income.
- Carrying out any other duties which may occur from time to time provided they are reasonable and within the postholder’s capabilities, including the provision of cover/assistance for colleagues in the Finance Department.
Qualifications/Training/Education:
Essential:
- SCQF level 5 or Standard grade passes or equivalent in English and Maths, at levels 1-3 or National 5 pass at A, B or C level
Desirable:
- SCQF level 6 or Higher grade, or equivalent, passes in English and Maths.
Experience:
Essential:
- 1-2 years Sales Ledger experience working in a busy Accounts or Finance Office.
- Experience of working to deadlines in a busy and fast paced work environment
- Knowledge of Sales Ledger and Accounts procedures
Key Skills/Aptitudes:
Essential:
- Must be able to evidence a high level of numeracy and accuracy
- IT skills Excel (creating, amending spreadsheets, @ functions); Word (basic letter writing); E-mail.
- Ability to cope well with busy workload
- Ability to interact and communicate well with people both face to face and over the phone
- Well organised
Desirable:
- Advanced Excel
- Word – Mail merge.
Personal Qualities:
Essential:
- Resourceful
- Ability to use own initiative when appropriate
- Approachable and helpful
- Pleasant telephone manner
- Self- confident
Desirable:
- Ability to communicate well with all levels of staff